Booking-2025 Summer Game of Transformation

The following terms and conditions apply to all companies and or persons or other entities (“you”) that are attending any workshop (“Workshop”) organised by Transformation Game Findhorn (“we” or “us”). Please ensure you have read and understand the following:

1. Acceptance of terms and conditions
By completing the booking form for a particular workshop, you are agreeing to the terms and conditions set out below (“Terms”) and they will be incorporated into the contract between us (“Contract”). You will ensure that you shall comply with these Terms. The Contract is formed when we send you a booking confirmation

2. Booking and Booking Confirmation
The booking for the Workshop shall be made by filling out and submitting the Application Form to workshops@transformationgamefindhorn.com. You expect to receive a Booking Confirmation within 14 days if your application is successful. We reserve the right to decline any applications.

3. Payment
The fee for attending the Workshop ("Workshop Fee") will be as stated on the Application Form for the relevant workshop. Prices are exclusive of VAT unless expressly stated otherwise. Either full or half of the workshop fee payment must be made upon applying to the workshop. Failure to make payment within 7 days of Booking Confirmation will result in cancellation of your booking, and any refund will be at our discretion. Payment will be made via our merchant account provider (you consent to us passing your necessary details to the merchant account provider and to them processing necessary information about you) or directly to our bank account, as notified to you. If you choose to pay in two installments, the final payment must be made no later than four weeks before the workshop begins. For bookings made within four weeks of the workshop start date, full payment is required at the time of registration.

4. Cancellation
We understand that plans can change. Please review our cancellation policy below:

Cancellations by Participants
More than 30 days before the workshop: Full refund minus a processing fee of £250.
15 to 30 days before the workshop: 50% refund of the total workshop fee.
Less than 15 days before the workshop: No refunds will be issued. However, you may transfer your registration to another person at no additional cost.

Cancellations by Organizers
In the unlikely event that we need to cancel or reschedule the workshop, participants will be offered a full refund or the option to transfer their registration to a future date. We are not responsible for any travel or accommodation costs incurred.

For any cancellations or transfers, please contact us at workshops@transformationgamefindhorn.com

5 . Liability and Disclaimer
Our sole liability in relation to any cancellation shall be limited to the price paid by you for such Workshop and we shall not be liable under any circumstances for any consequential losses.

6. Your obligations
If you act in any way which in our opinion is likely to cause any harm or nuisance to any person at the Workshop, you will be required to leave the Workshop and we shall not be liable to refund your Workshop Fee or any other payment.
You must comply at all times with the health and safety policy of the venue. You must comply with all requests from us or the venue with regard to health and safety and failure to do so will result in you being asked to leave the Workshop (in which case no refund will be provided). You may not bring any equipment or items of a hazardous or dangerous nature to the Training.
You shall not cause any damage to any part of the venue (including outside areas, and all inside walls, flooring, fixtures and fittings). You are solely liable for any damage caused by you to any such area of the venue and shall fully reimburse us in relation to any damage so caused.
You must keep your personal belongings with you at all times and we accept no liability for any damage to, loss of or theft of any of your belongings or other items brought to the Training by you.

7. Materials at the Workshop
Unless otherwise stated, the copyright and trademark for any materials used at the Workshop belongs to InnerLinks and may not be reproduced in any medium (including electronic) without our prior written consent.
You may use such materials for your own personal purposes only and may not reproduce or publish such materials in any way for any commercial use. We reserve the right to change the published programme or materials as we think fit.

8. Photography and filming
You may not photograph or video the Workshop without our prior consent.

9. Data protection
We will communicate with you using the contact details provided on the Application Form for the purposes of the Training. You agree that we may share your personal data with our partner organisation InnerLinks.

10. Travel, accommodation and refreshments
You shall be responsible for making and paying for your own travel arrangements to and from the Training. If you are late at the Workshop or prevented from attending the Workshop due to travel delays or any other circumstances, we shall not be obliged to provide you with a refund or to wait to start the Workshop until you arrive. Accommodation for the duration of the Workshop. breakfasts, dinners, and light refreshments shall be provided. We will do our best to accommodate your special dietary requirements but please note this is not always possible. In extreme cases, we might ask you to provide your own meals.

11. Disability, medical conditions and dietary requirements
If you have any disability or medical condition that requires us to make special arrangements for you or any special dietary requirements, please email us at workshops@transformationgamefindhorn as soon as possible and for any Workshop at least 2 weeks prior to the date of the Workshop.

12. Limitations of Liability
Whilst every reasonable precaution is taken by us to ensure security and safety at the Workshop, we shall not in any way be liable for any loss or damage suffered by you whatsoever in relation to the Training, save that nothing in these Terms shall be deemed to limit the liability of any person for death or personal injury caused by negligence.
Nothing in these Terms shall limit or exclude our liability for death or personal injury caused by our negligence, any fraudulent misrepresentation or any other liability for which it is unlawful to exclude or limit liability.
Our total liability for any matter arising out of the Contract shall in all circumstances be limited to the price paid by you for the Training and we shall not in any circumstances be liable to you for any consequential loss whatsoever.

13. Governing law
These Terms shall be governed by Scottish Law and you hereby submit to the exclusive jurisdiction of the Scottish Courts.

InnerLinks UK Privacy Policy

InnerLinks is committed to protecting and respecting your personal data.
This policy sets out the basis on which any personal data InnerLinks collects from you, or that you provide to InnerLinks, will be processed by InnerLinks.


DATA WE COLLECT FROM YOU

When you write to us enquiring about a programme or product:
• Your name and email address; possibly also your address, phone number, gender.

We use this information to communicate with you about your enquiry or application. This information is stored during any enquiry or application process. If you decide against taking a particular programme but ask or agree to be kept informed of future programmes, we keep this information in order to contact you with news of those future programmes. When we contact you, we ask if you wish us to continue to keep you informed of future programmes, or to take you off our lists.


When you book a programme via the Transformation Game Findhorn:
• Your name, address, phone number, email address, nationality, date of birth, gender, medical and special dietary information.
• Personal information in a specialized application form.
• Agreements
This information is stored in a secure place and is used by the InnerLinks staff, workshop facilitators or trainers to fulfill our contractual obligations and our duty of care responsibilities.
It is also processed and stored by the Transformation Game Findhorn, in conjunction with whom InnerLinks runs most of our programmes at Findhorn.

When you arrive and register for a workshop or training:
Your name, address, phone number, email address, nationality.

Personal data will be kept no longer than is necessary. This means that the data will be destroyed or erased from our systems when it is no longer required. Application forms with personal information that you complete in order to be accepted for a workshop or training will be securely deleted or destroyed at the end of the workshop or training.

DATA OF YOURS THAT WE KEEP

Game of Transformation workshops:
The contact details (address, phone number and email address) that you give us when you register for the Game of Transformation workshop, or that you update with us afterwards.

During the workshop in which you take part, we will ask you if you consent to

a) our keeping your contact details on file and to let you know of future InnerLinks programmes
b) our making your data (address, phone number and email address) available to other members of the workshop in which you are taking part

We will not give your personal data to third parties.

We also keep details of any pay agreements you may make with InnerLinks until such time as the agreement is fulfilled.

The right to be forgotten
At your request, we will remove and destroy all your personal data, except records of any out- standing financial agreement between you and InnerLinks, and other personal data which may need to be retained for authorised legal or regulatory purposes. The record of courses you have attended will be lost. If you come back to InnerLinks at a later date, we will re-start any application process and, if necessary, ask you to provide us with your previous programme experience.

Contact us at innerlinks@findhorn.cc to request the removal of your data.